Editing your Outlook views is a topic for another time but in short you Customize the current view, Filter, the Advanced filter is set to ‘Sensitivity’ not equal to ‘Private’. Then you can filter the Outlook view to not show Private appointments in the normal display. Even if you calendar isn’t shared you might not want to see those reminders cluttering up your daily view.Īny appointment can be flagged as ‘Private’ – there’s a check box in the bottom right corner of the appointment dialog box. If you have a shared calendar you probably don’t want you medical habits to appear to others. Categories is a powerful yet underused part of Outlook that we’ll talk about another time. Then you can filter the view to see only those appointments and mange them more easily. If you’re on a complex regime with different medicine at different times you might want to create an Outlook Category called, say, Medical, and link all the appointments to that category. Instead you have to create a daily recurring appointment for each time of day you have to medicate.įor example, if you have to be reminded at 9am and 9pm create two daily recurring appointments – one for each time. Twice a day or more can’t be done with a single appointment (there’s no provision for recurring events more frequently than daily). Make sure the reminder is set on and the reminder time is also ‘0 minutes’ (unless you want to be reminded before the due time). The Start time is when you need to take the medicine, change the duration to ‘0 minutes’ so the End time is the same as the Start. Just create a daily recurring appointment, every 1 days with no end date or ending on a particular date as the case may be.
That’s especially true these days when Outlook can be synchronized to phones and PDA’s so your medication prompts can follow you around.Ī simple, ‘one tablet a day’ regime is easy. Outlook can be very useful to prompt you to take your medicine.
Or reminder of a favorite radio or TV program from another country (e.g. Recurring appointments can be set for any time zone.įor example an online meeting that’s hosted from another time zone. You can then change the time, date or even delete that appointment entirely. Thankfully Outlook can handle that, you can edit one or more appointments from a series.ĭouble-click on the appointment you want to change, choose the ‘Open this occurrence’ option to only change that event (not the entire series).
For example a regular appointment is cancelled or moved to another time. Having setup a recurring appointment, Murphy’s Law says there’s been one-off changes. Which brings us to changing one appointment in the series. You can change the appointment by double-clicking on it, you get the choice of changing just that appointment or the whole series. On the calendar view the appointment will show up with a little twin circular arrow to indicate part of a series.Click OK to save the entire appointment.When you’ve finished click OK, on the calendar dialog you’ll see a summary of the settings you’ve chosen.Range of Recurrence: you can choose from a never ending recurrence, ending after n appointments or ending on a certain date.Choose 1 week for weekly, 2 weeks for fortnightly/every second week etc. For example choosing Weekly lets you choose the day/s of the week and how many week between each appointments. Recurrence Pattern: Daily, Weekly, Monthly or Yearly, the options on the right change to suit the pattern selected.Appointment Time: choose a Start and End time for the appointment or choose a Start time and Duration (the end time will change accordingly).Then look up on the toolbar and click on the large Recurrence button (it was called Recurring in earlier versions of Outlook) – you’ll see a new dialog box appear to set the repeating options.Fill in a Subject label for the reminder and, if you wish, Location.One is to switch to Calendar view then click on the New Appointment button on the toolbar. Create a new appointment – there’s various ways to do this.
We’ll show you how to make a repeating appointment and suggest some ways it can be used that might not be immediately obvious. Outlook can record appointments in the Calendar but it can also record ‘recurring’ appointments for things that happen on a regular schedule.